Email is so prevalent today, that it’s often a go-to communication method. In my day to day work, I’ve received so many emails that make me cringe from the email address onward. I’ve listed out a few of my favorite email tips below.
Have a proper email address with your name. Trust me.
Spell check – Emails with typos are simply not taken as seriously.
Make sure you spell all names correctly.
Refrain from using “text speak” or “Emoticons.” Use proper language throughout your emails. Example: “R U available?” is not as professional as “Can we speak on Thursday afternoon?”
Be sure you are including all relevant details or information necessary for the recipient to understand your request or point of view.
Are you using proper sentence structure such as first word capitalized with appropriate punctuations? Multiple instances of !!!! or ??? are perceived as rude or condescending.
If sending attachments, please indicate so in the message.
Make one last check that the address or addresses in the To: field are those you wish to send your reply to.
Be sure your name is reflected properly in the From: field.
Type in complete sentences. To type random phrases or cryptic thoughts does not lend to clear communication.
Never assume the intent of an email. If you are not sure, ask so as to avoid unnecessary misunderstandings.
Be sure the Subject: field accurately reflects the content of your email.
Always end your emails with “Thank you,” “Sincerely,” – Something!
Ensure that you have a signature on your email with your full name, email address, phone number, and any other relevant contact information.